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Timekeeping using wifi

Problem

Timekeeping is a familiar and extremely important job in businesses, companies… places that employ workers. Timekeeping will help business owners, human resources and accounting departments to understand the number of days and hours worked by each employee. From this timekeeping, relevant departments will be able to easily enforce the company’s regulations and rules, providing great support for calculating salaries, bonuses or reprimanding employees.

The most commonly used forms of timekeeping today:

  • Timekeeping with paper cards
  • Timekeeping by magnetic card
  • Timekeeping by face
  • Timekeeping by fingerprint
  • Online attendance…

In fact, all forms of timekeeping have their own advantages and disadvantages, but none of them supports the monitoring of employees going out during work time and all require employee self-awareness in timekeeping issues time

Solution

Timekeeping solution uses the employee’s personal phone device, automatically identified through a Box device developed by MQ ICT SOLUTIONS via Wifi (no need to connect to Wifi)

Timekeeping management website

Manage company branches

Senior manager

Location management

Equipment management

Employee manager

Notification list

Timekeeping management

Manage alarm history

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  • Establish:
    1. Each location will have at least 1 Box device connected to the Wifi network
    2. Employees use personal phones to access the website on the Box device (can use QR code) to register information (employee code, phone number, name, etc.). This information will be sent by Box to Cloud Server
  • Work:
    1. Box continuously scans around (50-100m) to search for registered devices => sends information to Cloud Server
    2. As long as the phone appears within the scanning range of the Box device, the system will automatically record it for timekeeping and send notifications to employees. In case Box does not find an employee’s phone within a certain period of time (can be set), the system will automatically send a warning (email, zalo) to the manager and that employee.
    3. Timekeeping report statistics administration page

Compare with other solutions

MQ'S WIFI SOLUTIONOTHER SOLUTIONS
Convenient for employeesEmployees only need to bring a pre-registered phone
device to automatically record timekeeing		Employees must remember and be proactive in
timekeeping when coming to the office
Probability of forgetting timekeepingTimekeeping is always possible. However, it does not
work when the phone runs out of battery or forgets the
phone => need to log in to the system to time clock or
use another alternative method (fingerprint
timekeeping, face)		The possibility of forgetting timekeeping is high
Supervisory staffContinuously monitoring employees, However, there
are cases where employees deliberately leave their
phones in the office when going out => can be
combined with other methods such as cameras to limit		Failure to supervise employees or employees being
easily overtaken
Real-time response capabilitiesTimely warnings to management levelsDoes not meet the